Policies

Official school policies regarding changing schedules, dropping classes, graduation requirements, and more can be found in this section.

Schedule Changes

The Bishop Kelley policy for changing schedules was developed to serve the best interests of all students. The scheduling process is a planned and thorough procedure, implemented in the spring. Students, teachers, parents, counselors, and the Vice-Principal for Academic Affairs are involved in each student’s schedule. Subsequent changes in the fall or spring term should be initiated only for legitimate reasons, e.g., to fulfill graduation requirements, acceptance to Tulsa Technology Center or college plans. Students should not seek unwarranted schedule changes. Therefore, a fee of $20 per class change will be assessed for a schedule change not initiated by the teacher, counselor or administrator.

Additional policies enforced by the counseling staff:

  • Schedule changes must be completed one week before classes begin each quarter.


  • Students will not be allowed to enter a class after the quarter has begun due to a schedule change unless the change is recommended by a teacher, counselor or administrator.


  • Elective withdrawal from any class will rarely be granted, and can only occur with the approval of the Vice-Principal for Academic Affairs. A WP (Withdraw Passing) or WF (Withdraw Failing) will appear on the student’s grade card and transcript.


  • Students should see their assigned counselor for schedule changes. Brother Bernardine Scholars should see Ms. McMasters.
  • Returning students who fail to complete a plan of study for the following year by DATE will be charged a $30 late-scheduling fee.


  • Students will have until DATE to make changes on the plan of study without paying the $20 fee for an elective change. No fee is required for changes recommended by a teacher, counselor or administrator.

For all schedule changes, please print, sign and bring with you this Schedule Change form.
 Download the Schedule Change Form.pdf

Academic Prerequisites

Departments set prerequisites for each course in order to ensure that students have the necessary background and ability to successfully complete the course.  These prerequisites will be enforced.




Academic Level Changes



The enrollment process requires that teachers sign for students to be enrolled in a particular level of a class. 

If a teacher feels that a student has been misplaced once classes begin OR if a parent requests a level change, then a conference should be held with the student, teacher, parent(s), and counselor to determine the best course of action.  

 Students will not be taken out of a class and put in a different level without input from all parties concerned.




Dropping Term Classes at the Quarter

Enrollment is a thorough process that determines teaching assignments each year, so students are discouraged from dropping term or three-quarter classes at the end of a quarter. However, students requesting to do so must follow all procedures outlined for an elective schedule change, including completing the change one week before the end of the quarter.  This process should include a conference with the student, teacher, counselors, and parent(s) at least one week before the beginning of the next term.

Academic Failures

  • Any student who fails a required course for graduation in a core area (English, theology, science, social studies, and mathematics) must repeat the course at Bishop Kelley before the next course in sequence may be taken.
  • Students typically will be allowed one chance at repeating a course.
  • Failing a core course for a second time will seriously jeopardize a student’s continued enrollment at Bishop Kelley. Failure in an elective course will not automatically dictate a make-up course.
  • A course must be repeated if it is a prerequisite for another course the student wishes to take or if the student would not meet the graduation requirements for electives.
  • Credit-recovery courses taken outside Bishop Kelley must have the approval of the Academic Dean. Both the original and repeated course grades will appear on the student’s transcript and figure in the cumulative GPA.

Academic Course Credit

  • Credit is usually awarded at the end of each quarter.
  • A student who fails a quarter class receives no credit and may need to repeat the course for graduation or sequential purposes.
  • A student who fails the first half of a term course may be allowed to continue in that course only with the approval of the teacher and counselor. If the student passes the second half of the term course and the average of the two quarters is 65% or higher, the student will be awarded one credit. However, the failure from the first half of the course remains on the transcript.
  • A student who continues in the term course and passes the second half but does not average at least 65% will receive credit only for the second half of the course. Likewise, a student who passes the first quarter but fails the second quarter will receive credit for the first quarter only. In both of these situations, the student may need to repeat the entire course if it is required for graduation or sequential purposes. (Students will NOT be allowed to repeat half of a term course without the approval of the Vice-Principal for Academic Affairs.)
  • Students who fail either of the first two quarters of a three-quarter-length Advanced Placement course or the first quarter of a term AP course will be removed from the course and will not be allowed to repeat it.

Academic Policy Quality Grade Point System

Bishop Kelley offers a quality point system that takes into account the individual abilities of students in reference to particular areas of learning. Since students vary in their abilities and interests, a program of study has been established to provide different levels of difficulty for the same subject.

The level of difficulty in a course is dependent upon the demands of the course as determined by a particular department. A grade in a course that places high demands upon a student would not be counted as equivalent to the same grade earned in a similar course that makes normal demands. The following is the system used to reflect these differences:

 ABCDF
Advanced Placement/Honors Classes 5 points 4 points 3 points 2 points 0
Regular Classes 4 points 3 points 2 points 1 points 0

Aides receive "Pass/Fail" and are not awarded credit. Interns receive grades and credit for a regular class.